Elements and Performance Criteria
- Determine items to be acquired
- Receive verbal or written instructions to determine items to be acquired
- Determine the allocated expenditure for the items
- Continually liaise with relevant personnel during the acquisition to ensure that requirements are correctly understood
- Gain approval to amend details before proceeding with acquisition
- Seek suppliers and costs of purchase or hire
- Determine if suppliers have been sourced or seek relevant suppliers
- Provide suppliers with detailed descriptions of items required
- Seek quotes for the purchase or hire of required resources
- Ensure that materials/items/equipment quoted on meet the requirements
- Provide relevant personnel with the quotes and seek approval to accept the quote
- Choose and acquire materials/items
- Choose items and obtain approval from the relevant personnel to acquire the materials/items/equipment chosen
- Ensure that materials/items/equipment are acquired in the quantity instructed
- Provide relevant personnel with any required hire, loan or purchase documentation and request that documentation is completed to meet the requirements of the supplier
- Ensure that the supplier advises the methods of payment and any exchange and refund arrangements prior to the acquisition
- Receive and store stock
- Check incoming stock against orders and delivery documentation in accordance with enterprise procedures
- Identify and accurately record variations and communicate these to appropriate personnel
- Inspect items for damage, quality, use by dates, breakages or discrepancies and record in accordance with enterprise procedures
- Safely transport incoming items to the appropriate storage area to avoid damage
- Store items in the appropriate location in accordance with enterprise security procedures
- Communicate the availability of materials/items/equipment to the relevant personnel, allowing them to process or use the materials/items/equipment